Thursday, 9 January 2014

How to Use Dropbox [Pro User's Guide]

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With over 200 million users Dropbox is the top rated online file storage and syncing utility available on all devices.  According to one of the stats, around 1 billion files are uploaded at every 24 hours to Dropbox servers. Now that's a huge number. Well, here in this guide I'll teach you some really clever and cool tricks that you can do with your dropbox. As it's a Pro user's guide I assume that you know some of the basics on how to use dropbox like uploading files and syncing them across your devices.

Note: Some tips and tricks can also be applied on other file syncers like google drive, sky drive, etc.



#1 Sync all your saved Files automatically across all your devices.

Wouldn't it be easy that if you save a file and it automatically gets synced on all your devices? For that instead of saving your files into my documents folder, you need to save them in the dropbox folder.

What you have to do is just move the target of saving your files to the dropbox folder. For that right-click your my documents folder and click properties.
make dropbox the my document folder

Now under the target tab click move and select the destination folder as the main dropbox folder. Click apply and ok. You're done!
make dropbox the destination folder

So, now whenever you save your file it will be automatically available on all your synced devices.

#2 Monitor your computer remotely

Do you have any files that are really important or very sensitive to expose? Or do you want to monitor your computer remotely to check if someone is using it in your absence? Than you should follow this awesome trick.

In the tutorial you'll need to have a screen capture utility like snagit (or any of your favorite) and autohotkey script. The basic principle used here is that autohotkey script will run snagit whenever the PC is turned on and commands snagit to take screenshot of the screen until its turned off. (You need to turn on the autohotkey script before you stand by your PC).

Now, if anyone suspicious turns on the PC the script will command snagit to take screenshots and the saved screenshot will be uploaded to dropbox. So, you can monitor your PC even if you are away from it. (Make sure that you set the saving destination folder of snagit as dropbox). Below is the image of some screenshots uploaded on dropbox.
how to dropbox snagit


#3 Download your Torrents Easily and remotely

Most of the torrent clients have apps for mobile so that when you're away from PC you can directly tell your PC to download the torrent. But the most easiest way is to download torrent by using dropbox. You just have to tell your torrent client (for example Bittorrent) to monitor over the dropbox folder and see if there are any torrents available. And all the torrent clients are pretty smart to fetch those torrents and start the download. Even you can upload the torrent through web interface of dropbox if you're on someone else's PC and sync it to your PC. That's a real cool and geeky way. You can get the full tutorial on Guillermo Esteves's blog. Below is the image of bittorrent where you have to tell it to open the torrents in dropbox folder.
how to use dropbox for bittorrent

#4 Secure your Dropbox files with Viivo

Well, dropbox assures you of full security to your files, but, if you want them to be more secure and unhackable than you should use external dropbox client like Viivo. Here's a complete guide from Technodator tech blog that'll guide you through the complete software. Or else you can watch the video below.


#5 Print your Documents from any Computer 

Maybe you are at your friend's home and you found something important to print, but, your friend does not have a printer. What will you do? Take the copy of the file in a pen drive? Nah! What if you can directly print the file from your friend's computer to your home printer?

Digital inspiration has given us this cool trick. All you have to do is drop that file in your dropbox and run a VBscript (provided by digital inspiration) on your home computer that tell your printer to track a specific folder in your dropbox folder for any documents to be printed. And viola! your printer will automatically print it and when you reach home you'll get your file printed. Actually you can do it from any device like your mobile phone or iPad. That's damn cool! Here, watch this video.



I'll keep on updating this guide whenever I find new trick or tip. Just bookmark this page or add it to pocket. And don't forget to follow us on facebook and twitter.


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About Author:

Abhishek ('Ab') is the Administator and Editor in Chief of All Tech Flix. He is creative and thinks out of the box. Likes learning new technologies and put them in action.

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